Job Duties for communications intern
Position: Communications Intern
Department: Programs/ Communications
Status: Paid, six months (40 hours/week)
Start Date: June 2017
Location: Kigali, Rwanda
Overtime Status: Exempt
Organization: Association of Microfinance Institutions in Rwanda
- Company’s profile
The Association of Microfinance Institutions in Rwanda (AMIR) is the only umbrella body for microfinance institutions in Rwanda that seeks to build a flourishing microfinance sector in Rwanda through different areas of Advocacy and Information, Research and Development, Responsible Finance, Performance Monitoring and Capacity Building.
AMIR is a national network, advocating for change and connecting its members to knowledge, experience and resources that help them to provide quality and sustainable microfinance services. In Rwanda, AMIR draws on a world of experience to assist MFIs and SACCOs in developing solutions to its own development challenges.
- Scope of services
AMIR is looking for a competent intern who will be facilitating the communication activities in AMIR by providing excellent services to the programs department: the responsibilities will revolve around the following key functions: collecting documents (soft copies), printing and binding them and shelving the microfinance library as well. Improve the database of members: developing a database for AMIR members. The intern will also work hand in hand with the business development officer to facilitate the process of collecting adverts and issuing related invoices for the Rwanda Microfinance Magazine.
- The Position:
The Communications Intern will be responsible for the above mentioned services (scope of service) and additionally the communications intern is expected be a competent intern that will be providing communication tips/ strategies on how to establish a sound library, membership database and effective collection of adverts for the magazine. The Intern will primarily be supporting the establishment of Microfinance Library by gathering, printing, filing and labeling important documents in the library, as well as creating the database for AMIR members. In addition to that the intern will be responsible for the marketing and other related services (like invoicing) of AMIR’s magazine
- Key Responsibilities:
- For library:
- Gathering important documents from AMIR’s e-library and other e-sources/ softcopies
- Order and catalog books
- Check books in
- Shelve books
- For membership management:
- Identify inefficiencies in current database of members and investigate solutions;
- Ensure all database systems meet business and performance requirements
- Creation and maintenance of technical documentation
- Implementation of data dashboard to display data in differing formats.
- For the magazine
- In collaboration with the business development officer, visiting potential clients and issue proforma invoices and price lists;
- Collect purchase orders;
- Issue invoices
- Make necessary followups and reminders for pending transactions
- Skills and Qualifications
- Key Skills: Demonstrates initiative, excellent reader, good at communication and problem-solving, proficient with computers;
- Must have, or be in the process of obtaining, a BA degree, certificate, or diploma
- Professional Certification: School librarians, data management
- Excellent with computers; Experience with Microsoft Access 2010 or other advanced computer programs/ data handling applications.
- Superior writing skills
- Attention to detail and ability to time-manage
- Deadline and how to apply
Candidates who are interested and who match the requirements are encouraged to apply by sending their cover letter, curriculum vitae, Copy of their certificates, and copy of their ID to the Executive Director of AMIR by dropping their dossier to the office of AMIR located at Kabagari/ Kacyiru, by Thursday, June 9th, 2017 at 4:30 pm at the latest.
Done at Kigali, Monday, May 31, 2017